This is the constutition for the Association of Computing Machinery Student Chapter at The University of Akron.
The name of this organization shall be the Association of Computing Machinery, the University of Akron Student Chapter.
The objective of the Association of Computing Machinery shall be to introduce to and advise new students on the Computer Science program at the University of Akron; to promote communication between students and faculty members; to increase the student's practical knowledge of the field by obtaining speakers from computer-related occupations; and to give members an opportunity to participate together in functions of non-academic nature.
Any student may be a member of the Association of Computing Machinery if he or she is in good standing with the University of Akron.
A non-refundable membership fee shall be paid for each semester of membership. Current fee and terms of membership are subject to change by a two-thirds majority vote of the members in good standing at a regular body meeting. The current officers do not have to pay dues for the term of their service.
A member shall be considered in good standing if:
He or she attends at least 50% of the regular meetings in the semester, beginning that the time of membership, with required attendance the day of officer elections.
Is considered in good standing with the University of Akron.
In financially current with this organization as stated by the Treasurer.
Membership may be revoked, with a majority vote of the Executive Committee, for any of the following reasons:
Non-conformity with the Student Code of Ethics.
Behavior unbecoming of a member.
Violation of local, state, or federal law.
Requirements set forth in Section III, with the exception of Part B, may be waived with a majority vote of the Executive Committee.
The officers of the Association of Computing Machinery shall consist of, in order of rank, President, Vice President, Secretary, Treasurer, and Social Director. The officers shall perform the duties prescribed by this Constitution, the members, and in accordance with the parliamentary authority adopted by this club.
The President, Vice President, Secretary, Treasurer, and Social Director shall make up the Executive Committee.
All officers shall be elected in accordance with the election procedure set forth by Article V of this Constitution.
The duties of the officers shall be as follows:
The Social Director will organize all social and athletic functions of the organization and report to the organization on these functions.
The President is the representative head of the Association of Computing Machinery . He or she will run all organization and executive meetings, and will act as a liaison between members of the organization and the faculty and/or University administration.
The Vice President will preside over cabinet meetings and shall have final responsibility of all cabinet positions. In the absence of the President, he or she shall preside over organization and Executive Committee meetings (See Article VI for cabinet details).
The Secretary will type and post minutes of the organization meetings at designated places within one week of a meeting; take attendance at all organization and executive meetings; keep records of past meetings, attendance and all other important documents; keep an alumni address book; keep a record of all financial member's names; and will see that all guest speakers receive thank you notes.
The Treasurer will keep all financial records, and have a balance sheet prepared for each meeting; keep track of dues and other funds received; allocate money for all organization activities; and keep a record of all financial member's names.
If an elected officer is unable to fulfill his/her duties for the upcoming semester, he/she must notify the President immediately.
Nominations for the vacated office must be opened at the next regularly scheduled meeting.
Regular election procedures will be followed for this election.
Sections 1,2,4,5,7,8, and 14 of Article X may be waived or modified by a majority vote for the executive committee.
The Faculty Advisor shall be a member of the University of Akron faculty.
The Faculty Advisor shall attend all regularly scheduled organization meetings, if possible, and will act as a liaison between the faculty and the student members. He or she will report information regarding the Computer Science program at the University of Akron, which is of interest to the members. In addition, when necessary, the Faculty Advisor may be asked to express their viewpoint on the membership in certain capacities and may be asked of his or her opinion to help aid organization decisions.
The Faculty Advisor shall be elected for a term of one year by a majority vote of the member in good standing of the Association of Computing Machinery .
The Executive Committee shall meet weekly or whenever deemed necessary by the President.
Attendance at Executive Committee meetings is mandatory unless there is a valid reason for absence. Said reason shall be discussed and acted upon by present members of that Executive Committee meeting.
The President shall preside over Executive Committee meetings.
The agenda shall consist of the following:
Officer reports.
Committee reports.
Preparation of agenda for the next scheduled organization meeting.
Organization actions currently pending.
Any other reports considered necessary.
The Cabinet shall consist of the Vice President and chairpersons appointed to over see committees created by the Vice President.
The Cabinet shall meet weekly or whenever deemed necessary by the Vice President.
Attendance at Cabinet meetings is mandatory unless there is a valid reason for absence. The Vice President shall act upon said reason.
The Vice President shall preside over cabinet meetings.
The agenda for cabinet meetings shall consist of committee heads discussing their respective committee's actions. Written reports are turned in at this time to the Vice President who will use these reports in Executive Committee and organization meetings.
The Vice President has the authority to appoint, if desired, the committee chairpersons for one-semester terms.
Ultimate responsibility for all job requirements of an office rests with the officer him/herself.
The officers have the authority to appoint, if desired, the follow committee chairpersons for one semester terms:
The President may appoint the following committees:
Speakers Committee - Will organize a calendar of guest speakers for the organization for that semester to include persons from industry, teachers, or another relevant profession.
The Secretary may appoint the following committees:
Historian - Will hold all past records of organization activities and will compile a written report on organization history for that semester (with photos if possible).
Parliamentarian - Will be informed as to parliamentary procedure and the Constitution for this organization and may be called upon during organization meetings to settle disputes in there areas.
The Treasurer may appoint the following committees:
Assistant Treasurer - This person, with the majority consent of Executive Committee, will have the authority to collect moneys for this organization through the treasurer.
The Social Director may appoint the following committees:
Athletics Committee - Will organize athletic activities for the organization members.
Special Functions Committee - In the event of a special function, this committee will help to organize the event by covering various parts of the function.
Any officer reserves the authority, with the majority consent of the Executive Committee, to formulate any other committee not mentioned in Section II of this Article that is deemed necessary. This committee may function for the semester of appointment only. The chairperson of this committee must report to the Vice President when deemed necessary by the Vice President or this Constitution.
The regular meetings of this organization shall be held once a week during the academic semester. The Executive Committee reserves the right to modify the schedule of meetings to better serve the organization.
The President may call special meetings as necessary.
A simple majority of the members of the organization that are in good standing, and present shall constitute a quorum.
Students attending meetings shall adhere to the Student Code of Ethics as prescribed by the University of Akron.
The agenda of club meetings shall be as follows:
Call to Order.
Reading of previous meeting's minutes.
Officer Reports:
Social Director.
Treasurer.
Vice President:
ACM meeting review.
ASM meeting review.
President.
Announcements.
Old business.
New business.
Faculty Advisor's report.
Special presentation, if any.
Close of meeting.
Elections will be held the 14th week of each semester.
Only members in good standing are eligible to vote.
Persons eligible for office:
Must be a member in good standing both at the time of election and for the duration of the office held and with the University of Akron.
Cannot be on a co-op work period during their term of office.
Any discrepancy in the election procedure not covered within this Article shall be resolved by parliamentary procedure and/or Robert's Rules of Order.
If only one candidate is running for an office, the election of the candidate must be made with a motion for election by acclamation. After hearing the candidate's platform, the members may discuss the candidate and then chooses to elect or note elect the candidate.
Nominations will be opened during the meetings of the 13th week in order of office rank. They will remain open until the election the following week.
A person may be nominated by a follow member or may nominate him/herself. In either case, there must be a second to the nomination. He/she has the right to accept or decline the nomination.
A person may not be nominated for more than one office at a time.
Nominations will be closed one office at a time, in order of rank, and election of that office will be held before the next officer's nominations' can be closed. Upon close of nominations all candidates except for the first nominated will leave the room and that candidate will then present his/her platform. Following questions, that candidate will leave the room and the next candidate will enter and proceed in a like fashion and so on until all candidates have an the opportunity to speak. All candidates are then removed from the room. The person nominating the first candidate will then speak briefly on why this person is qualified to hold the office in questions. Other persons who nominated candidates will continue in like fashion until all have had the opportunity to speak. The second's of the nominated candidates may do so as well. Following this, the floor is open for discussion amongst members present pertaining to the candidates' qualifications for the office. After a motion to close discussion, followed by a second, voting will proceed by secret ballot. The candidates are then returned to the room, the winner is announced, and elections will continue with the next ranking office until all offices are filled.
If there is no candidate for an office, nominations for all offices will remain open until one or more candidates are found. If an election by acclamation fails, the nominations for that office are reopened until one or more candidates are found.
Should a candidate not win a particular election, he/she may be nominated for any position of office still open for nomination.
The President and Secretary will count votes. If one of these is a current candidate for office, the next officer in rank will replace that person for that particular election.
In case of a tie, there will be run-off between the nominees making the tie.
Absentee ballots will be issued between the 13th and 14th weeks of the semester for members not able to attend elections. Ballots must be returned by the beginning of the meeting on the 14th week to be considered valid. An absentee ballot will be void upon that member's attendance for the meeting of elections.
The Executive Committee may nominate a member in good standing, not nominated for any positions, to run said elections.
Impeachment procedures may be initiated where there is:
Violation of any absentee policy.
Nonconformity with the student code of ethics.
Failure to perform office duties as stated in this Constitution.
Misuse of organization funds.
Any member in good standing may levy a call for impeachment.
Steps to follow for impeachment are as follows:
Consultation of the Executive Committee with the accused and accuser.
Upon majority vote of the Executive Committee, impeachment procedures shall be brought forward to the financial members of the organization.
Impeachment will take effect upon a two-thirds majority vote of the members in good standing of any regular organization meeting.
This constitution shall enter force upon the approval of two-thirds of the total membership at the time proposed.
The rules contained in Robert's Rules of Order shall govern the organization in all cases to which they are applicable and in which they are not inconsistent with the Constitution of this organization.
To bring this constitution of the Association of Computing Machinery into compliance with the rules and regulations of the University of Akron for registered student organizations, the following explicit policy statements are added to this constitution:
The Association of Computing Machinery will manage its own finances, in accordance with the rules and regulations prescribed by the University of Akron.
The Association of Computing Machinery will not discriminate on the basis of race, creed, nations origin, ancestry, sex, age, handicap, or sexual orientation in the selection of its members of in its programs unless federal or state laws allow for such exceptions.
The Association of Computing Machinery will maintain a list of current officers, their addresses, the name of the Faculty Advisor, and the most recently amended constitution with the Office of Student Development.
Amendments to this Constitution may be made by two-thirds majority vote of the present members in good standing of any regular organization meeting.